#Email signature for microsoft outlook how to

However, now you know how to add signatures in Outlook mobile, Outlook for Windows, Outlook for Mac, and that should be a breeze.

#Email signature for microsoft outlook software

The Outlook software provided by Microsoft is an email client, meaning that it allows you to send and receive emails from multiple providers (Yahoo, Gmail, etc.).īecause the client only hosts the email account, you’ll need to manually input your existing email signature in every version of Outlook. Why can’t I automatically sync email signatures across all of my devices?Īs mentioned earlier, unfortunately you can’t automatically sync email signatures in Outlook across devices.

Choose how you’d like the signature to be used by selecting the various features and options available below the signature box.

Make sure it matches your Outlook mobile signature.

Create a new signature using the + New signature button or edit your existing signature using the signature box.

In the popup, navigate to Mail > Compose and Reply.

In the menu bar in the upper-right corner, select the gear icon to open the Settings menu.

Open your web browser, navigate to, and sign in to access your account.

Fortunately, that’s straightforward, too: To maintain complete consistency of your email signatures, you’ll also want to set up a default signature for using in-browser. Under Choose default signature you can set the options as you require them for your accounts, message, replies, and forwards. From the Signatures window, you can set your new signature as the default for your account. Select Save and close the editor window.Ĩ. Make sure it matches your Outlook mobile signature.ħ. Use the Signature editor to create and edit your signature. Type a memorable name in the Signature Name box.Ħ. Select the + icon to add a new signature.ĥ. Select the Signatures icon from the Email section.Ĥ. Select Preferences from the Outlook menu.ģ.

#Email signature for microsoft outlook for mac

Download and install Microsoft Outlook for Mac if you haven’t done so already.Ģ.

You simply need to add your consistent signature to your desktop devices:ġ. It’s the same idea when it comes to syncing your Outlook email signature across mobile and desktop devices powered by Apple operating systems. How to sync Outlook signature to Outlook for Mac Then click Select default signatures and then choose how to apply your signature to new messages, replies, and forwarded messages. Select your newly created signature from the list above the editing box.Ĩ. In the box below, create and edit your signature so that it matches the Outlook mobile signature you’ve already set.ħ. Click the + New signature option and then give your signature a memorable name.ĥ. On the View tab, choose the View Settings option, which is accompanied by a cog icon.Ĥ. Download and install Microsoft Outlook for Windows if you haven’t done so already.Ģ. On a Windows computer, you simply follow these steps:ġ. Once you’ve set the right Outlook signature on mobile, it’s easy to achieve consistency for emails sent via desktop. How to make an Outlook signature the same as desktop for Windows Add your signature in the text box that appears on the screen.

Select Signature, located under the Mail subheading.

Click on Settings, located in the top right-hand corner of the app.

Open the app and log into your existing email account using the appropriate credentials.

#Email signature for microsoft outlook android

Before you get started, download the Microsoft Outlook Mobile app to your iOS or Android device.

Here’s what you’ll need to do to set up your signature: Typically, iOS and Android are worlds apart when it comes to system settings, but the steps you’ll need to follow to add a signature in Outlook mobile are roughly the same regardless of OS.

#Email signature for microsoft outlook for android

How to add signature in the Outlook mobile app for Android and iOS Let’s start with how to add an Outlook mobile email signature and then move on to syncing up for consistency. Microsoft doesn’t offer a native service to sync your signature on Outlook mobile with other devices and platforms.įortunately, though, it is simple to add an Outlook mobile app signature and then to repeat the process on other devices and platforms. An Outlook mobile signature can help your emails maintain a professional appearance, no matter where you send them from.įor consistency, it’s important to know how to make your Outlook mobile signature the same as on desktop or in-browser.Īfter all, there’s no reason a recipient needs to know if you’ve sent an email from your desk at the office, the comfort of home, or anywhere else besides.